The long-term supplier’s declaration. The text of the regulation, ready to fill in.
The long-term supplier’s declaration is the sheet in which the company selling you a raw material or a product tells you, once every two years, that it has preferential origin. Here is the template with the official text, in Italian and English, and a filled-in example.
The exporter needs it to prove the origin of what it resells or processes, when applying for an EUR.1 or writing an origin declaration on the invoice. The supplier fills it in, not the exporter.
It is valid for at most 24 months, or 12 if issued retrospectively, and covers all shipments of the same goods in that period.
The text is fixed: it is that of Annex 22-16 to Implementing Regulation (EU) 2015/2447, to be reproduced on the supplier’s headed paper.
Which proof of origin the exporter needs, EUR.1 or a declaration, is on the page about EUR.1 or certificate of origin; the text to write on the invoice, agreement by agreement, is on the page about the origin declaration on the invoice.
The template, to download
Two languages, Word to fill it in and PDF to see it printed, plus the filled-in example. The text of the declaration is that of the regulation, with the blanks to fill in; at the end there is a section explaining each blank, to be removed before signing because the annex says the notes are not reproduced.
| File | Contents | Link |
|---|---|---|
| ItalianWord, to fill in | The text of Annex 22-16 with the blanks, and how to fill in each one. | |
| EnglishWord, to fill in | The same, with the official English text, for a foreign supplier or customer. | |
| ItalianPDF | The copy to print. | |
| EnglishPDF | The copy to print, in English. | |
| ExamplePDF, filled in, in Italian | An olive oil mill supplying oil to an exporter that sells in Switzerland, for 24 months. |
The text, and what goes in each blank
The supplier declares what it supplies, to whom, of what origin and for which country, and for what period. The regulation words it like this: «I, the undersigned, declare that the goods described below […] which are regularly supplied to […], originate in […] and satisfy the rules of origin governing preferential trade with […]». Then come cumulation, the period, the two undertakings, place and date, name and signature.
| Blank | What goes in |
|---|---|
| Description and trade designation | The goods, and the name or code they appear under on the invoices |
| Company supplied | The exporter you supply |
| Origin | The European Union, or the country of origin |
| Country of preferential trade | The country the agreement applies with; in the Pan-Euro-Mediterranean area, also the legal framework used |
| Cumulation | Only if needed, for the countries where Pan-Euro-Mediterranean cumulation applies |
| Period | Start and end date, within the limits below |
The three dates, and the 24 months
The declaration carries three dates: the date it is made out, and the start and end of the period. Under Article 62 of the Implementing Regulation the start cannot be more than 12 months before the date it is made out or more than 6 months after, and the end cannot be more than 24 months from the date it is made out. If the declaration is issued retrospectively, the period is limited to 12 months.
The supplier undertakes to inform the exporter immediately if the declaration stops being valid for some or all shipments. This is the point that gets lost: a change of raw material or plant halfway through the period changes the origin, and a declaration signed a year earlier does not.
Pan-Euro-Mediterranean area: the legal framework
In trade with the countries of the Pan-Euro-Mediterranean convention, the supplier also declares which rules of origin it used to determine origin. Since 2025 the original and revised versions of the convention have coexisted, and Article 62(1a) requires suppliers to state the legal framework used. For declarations made out up to 31 December 2025 with no indication, the original version applies.
One declaration per supplier and per product, each with its own expiry: with ten suppliers that is ten dates to keep track of. A system would keep them in one place and give notice before they expire, with a person requesting and checking them. The demonstration from order to packing list shows how.
What is the long-term supplier’s declaration?
It is the declaration in which a supplier certifies, for all shipments of the same goods over a period of up to 24 months, that the goods have preferential origin status.
The exporter needs it to prove origin when applying for an EUR.1 or making out an origin declaration. The text is that of Annex 22-16 to Implementing Regulation (EU) 2015/2447.
How long does the long-term supplier’s declaration last?
At most 24 months from the date it is made out, or 12 if it is issued retrospectively.
The start date cannot be more than 12 months before it is made out or more than 6 months after, as Article 62 of the Implementing Regulation states.
Who fills in the supplier’s declaration?
The supplier, on headed paper, and the supplier signs it.
The exporter receives it and keeps it as proof of the origin of the products it resells or processes.
What is the difference between a single and a long-term declaration?
A single declaration covers one shipment, a long-term one covers all shipments of the same goods over a period of up to 24 months.
The second makes sense when the same supplier regularly sends the same goods with the same origin.
Is there an English template of the long-term supplier’s declaration?
Yes. The regulation has an official English version of Annex 22-16, «Long-term supplier’s declaration for products having preferential origin status».
The template on this page gives it in Word and PDF, with the blanks and the instructions in English.
Notes on sources
- Implementing Regulation (EU) 2015/2447, consolidated text as of 1 July 2026: Annex 22-16 for the text of the declaration, quoted word for word; Article 62, paragraphs 1, 1a and 2, for the period, the three dates and the legal framework in the Pan-Euro-Mediterranean area. Read on 8 October 2026, in Italian and English.
- The template and the example are samples built by Itria on the text of the regulation; the example uses made-up names. Before using them, have them checked by your forwarder or accountant.
The declaration is signed once. The expiry date comes round by itself.
Ten suppliers mean ten declarations, with ten different dates. At Itria we build tailored systems for SMEs that export: documents and deadlines in one place, with a person approving. Drop us a line: in fifteen minutes we can see whether it would make sense for yours.